Save public records for the long term
Turn approved documents into stable, page-numbered files ready to keep for years and publish.
The problem
- Public bodies must keep records readable for decades, but everyday PDFs can drift out of format support over time.
- Published records often lack consistent page references, making citations and audit trails harder.
- Files posted for the public should be locked against tampering after sign-off.
The workflow
One licensed pipeline chains these steps end to end. Each step is a tool you can try free on the public site.
- 1
Convert to archival format
PDF to PDF/A →Produce a PDF/A version aimed at long-term readability and consistent rendering across future viewers.
- 2
Add page references
Add page numbers →Apply continuous page numbers so records can be cited and cross-referenced reliably.
- 3
Set document properties
Edit metadata →Record title, author body and date so the archive is searchable and properly catalogued.
- 4
Lock the published copy
Protect PDF →Apply permissions so the public version cannot be edited after approval.
Try it free, right now
Every tool in this workflow is free on the public site — no signup, nothing uploaded. Run the steps by hand to see the output, then license the automated pipeline for your team.
Why run it on-premise?
Archival conversion happens on your own infrastructure, so records under retention schedules stay inside the network the whole time. Consistent metadata and PDF/A output help meet long-term retention and recordkeeping expectations.
The Business suite ships as a self-hosted bundle that runs inside your own network, so the documents in this workflow never leave the building. See how deployment works.
Approved records become consistent, page-numbered archival files suitable for retention and public publishing.
Included in the Business license.