Make and approve a purchase order
Make a purchase order, attach the supporting paperwork, and lock the approved file.
The problem
- Purchase orders get created in spreadsheets, so numbering and supplier details vary between teams.
- Approvers receive a PO without the quote or specification it relates to, slowing sign-off.
- Approved POs are stored as editable files that can be altered after authorisation.
The workflow
One licensed pipeline chains these steps end to end. Each step is a tool you can try free on the public site.
- 1
Raise the purchase order
Purchase Order Generator →Generate a numbered PO with supplier, line items, and delivery terms.
- 2
Attach supporting documents
Merge PDF →Merge the supplier quote and specification behind the PO so approvers see the full picture.
- 3
Number the combined file
Add page numbers →Add page numbers across the PO and its attachments for clear referencing during approval.
- 4
Protect the approved PO
Protect PDF →Restrict editing once authorised so the approved order cannot be quietly changed.
Try it free, right now
Every tool in this workflow is free on the public site — no signup, nothing uploaded. Run the steps by hand to see the output, then license the automated pipeline for your team.
Why run it on-premise?
Supplier pricing and procurement terms remain within your network, avoiding exposure of negotiated rates to outside services. On-premise processing supports procurement confidentiality and internal audit requirements.
The Business suite ships as a self-hosted bundle that runs inside your own network, so the documents in this workflow never leave the building. See how deployment works.
A complete, referenced, tamper-resistant purchase order packet that approvers can sign off with full context.
Included in the Business license.