Make a new hire's joining pack
Make, sign, and lock a new hire's full joining pack, with their personal details kept on your own servers.
The problem
- HR coordinators rebuild the same offer letter, NDA, and policy bundle by hand for every new joiner, and small mistakes slip through under volume.
- Signed packs containing salary, address, and ID details get emailed between recruiters, payroll, and the new hire, scattering personal data across inboxes.
- Each business unit keeps its own template version, so the pack a candidate signs may not match the current approved policy set.
The workflow
One licensed pipeline chains these steps end to end. Each step is a tool you can try free on the public site.
- 1
Draft the confidentiality agreement
NDA Generator →Generate a role-appropriate NDA from your approved template, pre-filled with the new hire's name, start date, and entity.
- 2
Combine the joining documents
Merge PDF →Merge the offer letter, NDA, code of conduct, and benefits summary into one ordered pack so nothing is sent piecemeal.
- 3
Number and label the pages
Add page numbers →Add page numbers and a footer so the candidate and HR can reference clauses unambiguously across the bundle.
- 4
Collect signatures
Sign PDF →Capture the new hire's and the authorised signatory's signatures on the pages that require them.
- 5
Lock the final pack
Protect PDF →Apply a password and restrict editing on the executed pack before it is filed to the personnel record.
Try it free, right now
Every tool in this workflow is free on the public site — no signup, nothing uploaded. Run the steps by hand to see the output, then license the automated pipeline for your team.
Why run it on-premise?
Onboarding packs carry salary, identity, and contact details that fall under personal-data protection obligations. Running the workflow inside your own network keeps that data off third-party servers and helps you evidence a clear chain of custody for each signed document.
The Business suite ships as a self-hosted bundle that runs inside your own network, so the documents in this workflow never leave the building. See how deployment works.
New joiners receive a consistent, correctly assembled, and signed pack while their personal data stays within your perimeter.
Included in the Business license.