Expense Report Generator
Generate a polished expense report — claimant and company details, a dated, categorized expenses table, per-category subtotals, a grand total in words, an optional advance that nets to reimbursement due, and an approval block. Fill the form, watch the live preview, then download a clean A4 PDF.
100% private: this tool runs entirely in your browser. Your file never leaves your device — nothing is uploaded, nothing is stored.
Claimant
Company
Report details
Expenses
Advance & approval
Templates (saved on this device)
No saved templates yet. Save your claimant + company details once and reuse them.
Runs entirely in your browser — nothing is uploaded. Drafts and templates are saved only on this device.
Live preview
Company name
EXPENSE REPORT
| Date | — |
CLAIMANT
Claimant name
| Date | Category | Description | Amount |
|---|---|---|---|
| — | Travel | — | ₹0.00 |
Total in words
Rupees Zero Only
| Travel (1) | ₹0.00 |
| Total Expenses | ₹0.00 |
CLAIMANT SIGNATURE
APPROVED BY
Generated with 18Docs — runs in your browser, nothing uploaded.
Frequently asked questions
- Is the expense report generator free and private?
- Yes. It runs entirely in your browser — your claimant, company and expense details never leave your device. Nothing is uploaded or stored on a server.
- How are expenses categorized and totalled?
- Each expense has a date, a category (Travel, Meals, Lodging, Supplies or Other), a description and an amount. The tool computes a subtotal per category and a grand total, and writes the headline amount out in words.
- Can I account for an advance already paid?
- Yes. Enter any advance the company already paid the claimant and the tool nets it against the total to show the reimbursement due — or, if the advance was larger, the amount the claimant must return.
- Can I reuse my details and add an approval block?
- Yes. Your last report is auto-saved on this device and you can save named templates to reuse claimant and company details. Every report includes a claimant signature and an approved-by block.
- What can I export?
- Download a clean, print-ready A4 PDF, or use Print to send it to a printer or save as PDF from the print dialog.