Combine patient records into one file
Turn loose scans, faxes, and reports into one searchable, in-order patient file.
The problem
- A single patient's history arrives as faxes, scanned referral letters, lab PDFs, and imaging reports in no fixed order or quality.
- Skewed, oversized scans bloat the file and slow clinicians who need to find a result quickly during a referral or case review.
- Image-only documents can't be searched, so a reviewing clinician may miss a relevant result buried deep in the chart.
The workflow
One licensed pipeline chains these steps end to end. Each step is a tool you can try free on the public site.
- 1
Straighten the scans
Correct skewed and tilted pages from fax and flatbed scans so the assembled file is legible and consistent.
- 2
Make the file searchable
OCR PDF →Add a searchable text layer so clinicians can find results, medications, and dates across the full record.
- 3
Order the record
Organize PDF →Arrange pages into a logical chronological or section order, removing duplicates and misfiled pages.
- 4
Add a navigable index
Bookmark each section — referrals, labs, imaging, correspondence — so a reviewer can jump straight to what they need.
- 5
Reduce the file size
Compress PDF →Compress the assembled record so it transfers and opens quickly without losing legibility.
Try it free, right now
Every tool in this workflow is free on the public site — no signup, nothing uploaded. Run the steps by hand to see the output, then license the automated pipeline for your team.
Why run it on-premise?
Assembled patient records contain protected health information that should not transit consumer file-sharing services. Running assembly on-premise keeps the full chart inside your clinical network while producing a searchable, indexed file for safe internal referral.
The Business suite ships as a self-hosted bundle that runs inside your own network, so the documents in this workflow never leave the building. See how deployment works.
Clinicians get one clean, searchable, well-indexed patient file instead of a stack of loose scans.
Included in the Business license.